Motorsport Travel

MotorsportTravel.co.uk

ATOL PROTECTED ######

Menu
Menu

Privacy Policy

Privacy Policy

Last updated: [Insert date]

Motorsport Travel Ltd (“we”, “us”, “our”) is committed to protecting your personal data and complying with the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website or purchase travel services from us.

1. Data Controller

Motorsport Travel Ltd is the data controller responsible for your personal data.

Contact details:
Email: admin@motorsporttravel.co.uk
Website: https://motorsporttravel.co.uk

2. Personal Data We Collect

We may collect and process the following categories of personal data:

a) Identity & Contact Data

  • Full name

  • Email address

  • Telephone number

  • Postal address

b) Booking & Travel Data

  • Passport details (where required for bookings)

  • Travel itineraries, accommodation, and ticket information

  • Special requirements or preferences relevant to your booking

c) Financial Data

  • Payment details (processed securely by third-party payment providers; we do not store card details)

d) Technical & Usage Data

  • IP address

  • Browser type and version

  • Device information

  • Pages visited and interaction data

3. Lawful Bases for Processing (UK GDPR Article 6)

We process personal data under one or more of the following lawful bases:

Purpose Lawful Basis
Processing bookings and travel services Performance of a contract
Customer support and enquiries Legitimate interests
Legal and regulatory compliance (e.g. ATOL) Legal obligation
Marketing communications Consent
Website analytics and improvement Legitimate interests

4. How We Use Your Personal Data

We use your personal data to:

  • Process and manage race travel bookings

  • Provide customer support and travel documentation

  • Communicate booking updates and essential information

  • Improve website performance and user experience

  • Send marketing communications where consent has been given

  • Meet legal, financial, and regulatory obligations

5. Marketing Communications

We will only send marketing emails where you have given explicit consent or where permitted under applicable law.

You may withdraw your consent at any time by:

  • Clicking the unsubscribe link in our emails

  • Contacting us directly using the details above

6. Data Sharing & Third Parties

We may share your personal data with trusted third parties where necessary, including:

  • Airlines, hotels, ticket providers, and event organisers

  • Payment processors and booking platforms

  • IT service providers and website hosting services

  • Regulatory authorities where legally required

All third parties are required to process personal data in compliance with UK GDPR.

7. International Data Transfers

Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place, such as:

  • Transfers to countries approved by the UK government

  • Standard contractual clauses

  • Secure data handling agreements

8. Data Retention

We retain personal data only for as long as necessary to:

  • Fulfil contractual and legal obligations

  • Meet accounting and regulatory requirements

  • Resolve disputes

Retention periods vary depending on the type of data and legal requirements.

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data, including:

  • Secure servers and encrypted connections

  • Access controls and limited data access

  • Secure payment processing via third-party providers

10. Cookies & Tracking Technologies

We use cookies and similar technologies to:

  • Enable essential website functionality

  • Analyse website usage and performance

  • Improve user experience

You can manage or disable cookies via your browser settings. For more information, please refer to our Cookie Policy (if applicable).

11. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request erasure of your data (“right to be forgotten”)

  • Restrict processing

  • Object to processing

  • Data portability

  • Withdraw consent at any time

To exercise these rights, please contact us using the details above.

12. Complaints

If you believe we have not handled your personal data correctly, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO):

Website: https://ico.org.uk
Helpline: 0303 123 1113

13. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy policies or data practices.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

15. Contact Us

For any questions regarding this Privacy Policy or your personal data, please contact:

Motorsport Travel Ltd
Email: admin@motorsporttravel.co.uk
Website: https://motorsporttravel.co.uk